Academic Forms

Click on a form title to learn more about the policies and procedures for using the form and to download a PDF copy for printing.

Registration Forms

After a semester begins, students and advisors may no longer make changes to registrations using SONIS Web. Instead, students should submit a completed Add/Drop/Withdrawal form (with signatures) to the Office of the Registrar to make changes, which include adding a class, dropping a class, or withdrawing from a class.

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Students may register for up to 18 credits without permission. To register for more than 18 credits, submit a completed Request for Overload (with signatures) to the Office of the Registrar.

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Directed Study is a tutorial arrangement by which a student may take a credit course from the regular curriculum when that course is not being currently offered. A Directed Study must cover material comparable to that included in a regularly scheduled offering of the course. Normally, the Directed Study option is available only as a scheduling necessity when adequate reasons for doing so have been presented. To register for a Directed Study, submit a completed Directed Study Agreement (with signatures) to the Office of the Registrar.

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Individual study of a topic or problem in cooperation with the interested faculty member and the concurrence of the advisor, Division Chair, Provost and Dean of the College, and Associate Dean of the College with arrangements to be completed by the first day of the semester. The study shall not deal with content treated in regular course offerings. To register for an Independent Study, submit a completed Independent Study Agreement (with signatures) to the Office of the Registrar.

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Eureka College encourages students to take advantage of our many study abroad opportunities.  Studying abroad will expand your knowledge and appreciation of the world and make you a more competitive candidate on the job market.  Learn more about the program, available scholarships, and how to apply on the Study Abroad page.  The completed form is submitted to Dr. Emily Eaton, who serves as the International Studies Coordinator.

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Students who entered the college under Uniquely Eureka may apply for an Experiential Learning Grant for qualified activities.  Return completed forms to the Business Office for review.

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Grade Forms

Pass/Fail

A junior or senior may elect to register for some courses on a pass-fail basis, provided the courses do not fulfill general education requirements and are not in the area of the major or minor concentration.  The aim is to encourage students to broaden their understanding by exploring less familiar fields.  This form, with signatures, must be filed in the Registrar’s Office before the first day of the semester.  Changes to or from pass-fail shall not be made after the first day of class.  A student may not count more than 18 hours of pass-fail credit toward graduation.  To receive a grade of “pass,” a student must earn at least the equivalent of a “C” in the course.  A grade of “P” will count toward semester hours earned but not be computed in the grade point system.  A grade of “F” under the pass-fail option is not included in the grade point average.  All non-credit courses rae graded as pass-fail; some may be required for graduation.

Audit

A student may exercise the audit option under the following provisions.  A grade of “AU” means that in the judgement of the instructor, the student has attended the course regularly.  It must be arranged with the instructor and have advisor approval (via this form) and be registered in teh same manner as any other course.  It will be given final approval if a seat in the course is available after all credit enrollments have been served.  It may not be changed to a credit basis after the fifth day of the semester, which is the last day to add a course.  After the tenth day of the semester, the fee will not be refunded and the audit must be satisfactorily completed or assigned a grade of “W.”  A credit course may be converted to audit through the 10th day.

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In special cases, with good cause, a student may be granted additional time, beyond the end of the semester, to complete coursework (not to exceed one semester). To receive an Incomplete, submit a completed Incomplete Form to the Office of the Registrar.

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Students with access to SONIS Web may print their own unofficial transcripts for free from their Biography page. All other transcript needs should be requested online through the National Student Clearinghouse even for pickup requests. Paper transcript requests are accepted for those who do not have access to a credit or debit card to place an online order. Transcripts being mailed or picked up cost $8. If using the paper form, mail or bring the form, with payment, to the Office of the Registrar, Burris Dickinson 1st Floor, 300 E. College Ave., Eureka, IL 61530.

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Status Forms

The Academic Standards and Policies Committee will consider appeals from students who are not making Satisfactory Academic Progress. The committee will determine if there are mitigating circumstances that warrant continued eligibility for enrollment at Eureka College and/or for Title IV aid even though the student is not meeting the SAP standards. Appeals may be granted only in special situations, such as serious injury, illness, the death of a relative, or other such circumstances. Students cannot appeal the academic status of Academic Probation or Financial Aid Probation, but may appeal an Academic Suspension, Academic Dismissal, or Financial Aid Suspension. To appeal your academic status, submit a completed Appeal of Academic Status form to the Office of the Registrar by the deadline for that semester.

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Changes in status from Full-Time (12+ credits) to Part-Time (11 or fewer credits) or vice versa affect several aspects of college services. When changing your status, either temporarily or permanently, a Change in FT/PT Status form should be submitted to the Office of the Registrar as soon as the change is anticipated so that adjustments/corrections may be made.

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Program of Study Forms

New students are assigned an initial major based on their application and conversations with their Admissions Counselors and are encouraged to contact the Office of the Registrar prior to beginning classes to change that major or to add intended second majors or minors.  Once a student begins classes at Eureka, all changes or additions to their program of study [major(s) and minor(s)] must be “declared” by completing the attached Change of Major/Minor form (with appropriate signatures) and returning it to the Office of the Registrar for processing.

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A student can customize a major course of study based on individual academic interests and professional objectives. Individualized majors and minors are intended for those students whose academic interests cannot be pursued by following established majors. Students interested in an individualized major must obtain approval from their faculty advisor and two other sponsoring faculty members. All individualized majors must meet the minimum standards for majors established in the College Catalog. Applications for an individualized major must be submitted to the Curriculum Committee for approval by the end of the sophomore year, or by the end of the first semester after transfer.

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A student can customize a minor course of study based on individual academic interests and professional objectives. Individualized minors are intended for those students whose academic interests cannot be pursued by following established minors. Students interested in an individualized minor must obtain approval from their faculty advisor and two other sponsoring faculty members. All individualized minors must meet the minimum standards for minors established in the College Catalog. Applications for an individualized minor must be submitted to the Curriculum Committee for approval by the end of the sophomore year, or by the end of the first semester after transfer.

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A student may initiate a change of academic advisor if another faculty member is a better match to help the student with his or her academic and/or professional plans. To change an advisor, submit a completed Change of Academic Advisor form (with signatures) to the Office of the Registrar. If you are maintaining more than one advisor, please add notes to indicate which advisor will serve as your “primary” advisor.

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On rare occasions, it may be desirable or necessary to substitute a required course in a student’s program of study with another course, due to curricular objectives, professional objectives, or scheduling necessity. To substitute a required course with another course, submit a completed Course Substitution form (with signatures) to the Office of the Registrar.

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